EmLucy™

EmLucy™ is a robust web application designed to securely manage healthcare information for patients in Skilled Nursing Facilities (SNFs). It encompasses all essential features needed for these facilities.

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EmLucy™ incorporates the Patient Driven Payment Model (PDPM), which was introduced in October 2019. The application calculates and streamlines clinical data collection for the Minimum Data Set (MDS) forms associated with this model. It also tracks each patient's medical conditions and the workflow status of all staff within the facility. Being schedule-driven, EmLucy™ ensures ongoing monitoring of patients' medical conditions while offering timely reminders about their needs to caregivers. The application reports each patient's status for caregiver review. 

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EmLucy™ fully meets PDPM requirements by automatically calculating and generating MDS scores based on a patient's ICD-10 diagnosis and level of care. When a patient is admitted, the system automatically creates a schedule (eMAR, MDS data collection) tailored to the caregiver's role, enabling nurses, CNAs, and therapists to collect necessary MDS data. The system aggregates daily care information to determine the final PDPM score used for CMS billing. For MDS data collection purposes, the system generates repetitive clinical tasks daily, which caregivers complete as necessary. All data collection forms connect to the relevant sections in the MDS form submitted to CMS, allowing MDS coordinators to efficiently manage data even in facilities with large patient populations. 

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Key features of EmLucy™ include: 

• A uniquely designed Graphical User Interface that provides instant patient status and detailed workflows for care providers, with a design patent granted by the United States Patent and Trademark Office. 

• An intuitive smart navigation feature that helps healthcare providers quickly find desired records with minimal clicks. 

• Integrated clinical data collection that performs PDPM calculations and generates the complete MDS 3.0 form upon patient discharge, ensuring that caregivers can follow an automatically generated care schedule based on ICD-10 diagnoses. Daily collection of clinical data for repetitive tasks, which is easily exportable to PDF format for the MDS coordinator’s review and import into the MDS form for CMS submission. 

• A secure direct messaging connection to other healthcare facilities, allowing for the electronic creation and transfer of the summary of care (SOC) document instead of printing and delivering it manually. 

• Smooth import of new patient information, including personal data, allergies, medications, and health issues directly into the database. 

• Capability to send electronic prescriptions securely to pharmacies and import digitized lab results in .jpg or .png format. 

• Ability for caregivers to export various records (summary of care, lab results, immunizations, encounters) in .xml format. 

• Inclusion of standard coding systems like CPT, CVX, ICD-10, LOINC, NDC, RxNorm, and Snomed, among others. 

• An instant drug interaction check for newly prescribed medications using the latest national database. 

• EmLucy™ automatically creates the schedule for dispensing medication to a patient in a timely manner.

• Automatic scheduling for timely medication dispensing and a comprehensive electronic medication administration record (eMAR) with barcode scanning support. 

• A decision support feature that aids caregivers in clinical decision-making, offering age- and gender-specific examination recommendations. 

• Generation of statistical documents based on caregiver-defined inputs, such as monthly diagnoses of Diabetes among admitted patients or upcoming MDS assessments. 

• Access to educational materials relevant to patients' medical conditions, such as lipid panel result explanations.

• An internal messaging system for staff communication and a feedback feature for system developers. 

• Secure patient access to medical records via an internet connection. 

• EmLucy™ requires minimal maintenance, as it does not necessitate proprietary software on user computers, with SnfSoft managing server upkeep. 

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The primary aim of EmLucy™ is to provide timely and accessible information that promotes patient well-being, organizing all data for easy use by service providers.

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EmLucy™ adheres to the 2014 specifications outlined by the Office of the National Coordinator (ONC) for Health Information Technology and has achieved certification for 25 out of 43 criteria for inpatient settings. An additional 15 criteria have been successfully integrated and tested but are pending certification from an accredited body. 

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Built on a Java framework, EmLucy™ operates through a Glassfish web server. It accesses patient data stored in a facility-specific MySQL relational database from a central server. This setup allows authorized caregivers to retrieve and update patient information seamlessly while supporting multiple simultaneous user connections to any record, ensuring that real-time updates are instantly visible to all active users.